TPIA Request — Citizen Communication Policy & Road Transfer Records
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On March 2, 2026, a Texas Public Information Act (Texas Government Code Chapter 552 ↗) request was submitted to the Village of Briarcliff seeking public records in seven categories related to the citizen communication policy, the BPOA-to-Village road transfer, road maintenance expenditures, and February 25, 2026 meeting materials.
This page documents the request, the Village’s response, and the source documents produced.
Source Documents
Request & Response
| Document | Date | Description |
|---|---|---|
| Original TPIA Request (PDF) | March 2, 2026 | Seven-category request emailed to Village Secretary Amber Rowe |
| Cost Estimate Letter (PDF) | March 17, 2026 | Initial itemized estimate from Bojorquez Law Firm: $36 electronic / $41.40 paper (54 pages, 2 hours labor) |
| Amended Cost Estimate Letter (PDF) | March 20, 2026 | Amended estimate after requestor asked for “Available by Website” items to be included: $72 electronic / $79.60 paper (76 pages, 4 hours labor) |
| Document Production (PDF) | Received March 2026 | 54-page production — emails, citizen communication policies from other cities, request-to-speak form, meeting agenda |
”Available by Website” — Road Transfer Documents
In the March 17 cost estimate, the Village stated that certain Category 4 items (road maintenance agreements, budgets/timelines) and all of Category 5 (road transfer meeting materials and board deliberations) were “identifiable and readily available” on the Village website. The requestor replied that several of those documents could not be located online and asked that they be included in the electronic production. In the March 20 amended cost estimate, the Village reclassified several Category 5 sub-items — including road condition assessments, fiscal impact analyses, legal opinions, and BPOA correspondence — from “Available by Website” to “No Responsive Documents.” The following documents were ultimately provided:
| Document | Date | Description |
|---|---|---|
| Road Transfer Deed (PDF) | August 9, 2023 | Deed Without Warranty transferring all roads and easements (Sections 1–17) from BPOA to the Village, recorded via Austin Title Company |
| BPOA Road Maintenance Agreement (PDF) | Executed 2024 | Road Maintenance Agreement for BPOA to provide right-of-way maintenance services to the Village; term through February 28, 2025 with auto-renewal |
| January 2023 Minutes (PDF) | January 25, 2023 | Regular monthly meeting minutes |
| March 2023 Minutes (PDF) | March 29, 2023 | Regular monthly meeting minutes |
| April 2023 Minutes (PDF) | April 26, 2023 | Regular monthly meeting minutes — road transfer discussed |
| May 2023 Minutes (PDF) | May 31, 2023 | Regular monthly meeting minutes |
| June 2023 Minutes (PDF) | June 28, 2023 | Regular monthly meeting minutes — Mayor authorized to execute transfer documents |
Note
This page presents the factual record of the TPIA request and response. All source documents are linked above for independent review.